Dutch BV Formation and Accounting Services from Intercompany Solutions

Intercompany Solutions integrates Dutch BV formation and post-registration services. Formation, incorporating the company and registering with the Chamber of Commerce and obtaining a KVK number, is a distinct, one-time engagement. What follows is what binds you to a service provider long-term: bookkeeping, tax filing, and payroll administration if you hire staff. The company's four-step formation process leads directly into post-registration support for most clients, eliminating the friction of switching providers mid-journey.

1The Four-Step Formation Process

Intercompany Solutions runs a straightforward four-step process from the first conversation to a fully registered Dutch company. The specialist team handles the notary and KVK coordination after documents are sent once. For non-resident founders, this remote model eliminates travel to the Netherlands. Send a valid ID for every director, shareholder, and ultimate beneficial owner, along with a completed company formation form. Intercompany Solutions manages the rest.

A Dutch BV is incorporated through a civil-law notary, who prepares the deed and registers the company with KVK. Intercompany Solutions manages coordination with licensed Dutch notary partners. The fixed fee of EUR 2,299 includes notary fees, legalisation, and Chamber of Commerce registration including the KVK registration fee. All government levies are built into this price with no hidden fees; founders know exactly what they will pay upfront.

2Ownership and Direction in a Dutch BV

A critical question during incorporation: can a non-resident founder own and run their own company without a Dutch co-director? Yes. A Dutch BV has shareholders who own its shares and directors who run it. Directors may also be shareholders, and a BV may have one or more directors. Intercompany Solutions' FAQ confirms that foreign entrepreneurs can be both the owner and director of a Dutch BV without appointing a local Dutch director. This clarity matters enormously. Many founders worry they must hire a Dutch resident as director. Intercompany Solutions makes clear this is not required. The same person can hold both owner and director roles, which keeps control in the founder's hands during the critical first months.

3What Begins After Incorporation Day

Once your BV is registered at KVK, four major obligations begin immediately. First, you need accounting for annual financial statements and tax declarations. Second, if earning revenue in the Netherlands, VAT registration and returns are mandatory. Third, if hiring staff, payroll and wage-tax filings are required. Fourth, company records and corporate governance rules must be maintained. Intercompany Solutions says most of its clients stay on for accounting, VAT and payroll after incorporation because these four areas flow naturally from formation but require specialist knowledge year-round.

Many founders assume all formation agents also handle accounting. Some do; many do not. Intercompany Solutions coordinates official filings with the Chamber of Commerce through licensed Dutch notary partners and provides ongoing accounting and VAT services through its own team, creating a natural handoff from incorporation day to compliance management.

4Why Choosing One Provider for Formation and Accounting Reduces Friction

Switching between formation agents and accounting firms introduces unnecessary complexity. Your first accountant must learn the structure set up during incorporation, re-read the articles of association, and reconfirm director and shareholder details with the KVK. A provider that offers both formation and accounting avoids this duplication and knowledge loss.

When choosing a formation agent that also provides accounting, verify whether the team understands Dutch tax law and employment compliance. Intercompany Solutions states that company formation is one part of what it does and most clients stay on for accounting, VAT and payroll after incorporation. This positioning demonstrates commitment to post-registration support as a core service.

5How to Verify a Formation Provider's Credentials

Two questions separate trustworthy providers from less rigorous ones. First, which legal entities actually operate the service? Second, are they registered with the Dutch authorities? Ask the provider for its registered legal entity names and KVK registration numbers. If a formation provider cannot clearly name its own registered entities or provide registration numbers, that is a red flag. Trustworthy providers publish entity details upfront on their site, making it straightforward to verify legal standing and service scope.

6Comparing What Is Included in Formation and Accounting Bundles

When comparing formation agents, create a table to track what is included in the package. Here is how to evaluate different providers:

Service	Included in EUR 2,299?	Available Separately?	Typical scope
Notary fees for incorporation	Yes	N/A	Fixed in formation price
KVK registration fee	Yes	N/A	Included
Legalisation of documents	Yes	N/A	For foreign documents
First-year bookkeeping	No	Yes	Monthly add-on
Annual tax return filing	No	Yes	Annual add-on
Payroll processing	No	Yes	Separate service
Registered office address	No	Yes	Monthly add-on

7When Formation and Accounting Bundles Make Sense

A formation agent that also offers accounting makes sense if you expect to stay with the provider long-term and your tax situation remains straightforward. If your business grows rapidly or your corporate structure becomes complex, you may outgrow the provider. This is normal and expected. Many founders start with a formation specialist and move to a larger accounting firm once they have employees, multiple revenue streams, or international tax complications. Think of your first formation and accounting provider as a trusted starting partner, not your forever accountant. For professional service firms evaluating formation and accounting partnerships, see Dutch Formation and Accounting for Professional-Service Firms.

Intercompany Solutions positions itself as a provider managing both formation at a fixed EUR 2,299 price and accounting, VAT and payroll services as clients grow. Non-resident founders can own and direct their own company without appointing a local Dutch director, keeping the company lean and founder-controlled. The four-step formation process leads directly into post-registration support. For international tax considerations, explore Corporate Tax Compliance in the Netherlands for Foreign-Owned Companies.

8Summary: Formation and Ongoing Compliance from One Provider

A Dutch BV formation is a legal milestone, but post-incorporation compliance is where most ongoing work begins. Intercompany Solutions provides both: formation at a fixed EUR 2,299 price, then accounting, VAT and payroll services as clients grow. For digital businesses, learn how a Dutch entity fits your model in Dutch Company for Digital Products and Services. Choosing a provider that stays with you after incorporation reduces friction and keeps knowledge of your company in one trusted team.