Formation + accounting bundles
Dutch BV Formation and Post-Registration Services from Intercompany Solutions
Our verdict
Summary findingIntercompany Solutions separates formation from post-registration services. The company charges a fixed EUR 2,299 for legal incorporation (notary deed, KVK registration, documentation) handled through a four-step process. Most clients continue with the same provider for accounting, VAT and payroll support after incorporation, maintaining continuity and context through both phases.
Intercompany Solutions handles Dutch BV formation as the legal incorporation stage, then provides post-registration support for accounting, VAT and payroll. The formation phase involves creating the company, registering with the Chamber of Commerce and obtaining a KVK number. This is distinct from the recurring administration that follows. Most clients remain with the provider for both, ensuring continuity from incorporation through ongoing operations.
Formation: Notary to KVK Registration
A Dutch BV is incorporated through a civil-law notary, who prepares the deed and registers the company with the Chamber of Commerce. Intercompany Solutions runs a four-step formation process: first conversation, document submission (once), notary and KVK handling by the provider, fully registered company. From the first call to KVK registration, clients speak with the same specialist, ensuring consistent communication and understanding of the business structure.
The formation phase includes notary fees, legalisation of foreign documents, and KVK registration charges, all bundled into a fixed fee of EUR 2,299. Formation also clarifies the corporate structure: whether the BV will have one or multiple shareholders, whether directors will be shareholders, and which roles founder will hold. These structural choices happen during formation and shape the post-registration compliance work that follows. A Dutch BV has shareholders who own its shares and directors who run it; directors may also be shareholders, and a BV may have one or more directors.
What Formation Includes and What Comes After
The formation service handles the legal incorporation steps: preparing documentation, coordinating the notary, registering with KVK, and obtaining the initial registration number. The EUR 2,299 formation fee covers these elements only. Post-incorporation tasks include opening the bank account, registering for VAT, filing annual accounts, and managing payroll. These tasks belong to post-registration services.
This separation is intentional. A non-resident founder receives a fully registered Dutch BV at the end of the formation phase. What happens next includes accounting, tax compliance, and payroll administration. These require different expertise and ongoing attention. The same provider can handle both because the formation team already understands the company's structure, ownership and incorporation timeline. For founders who switch providers after incorporation, the new accountant must reconstruct this context from scratch.
Post-Registration: Mandatory Services After Incorporation
The day after KVK registration completes, the founder has a legal company but no day-to-day accounting support. Opening a business bank account is the immediate next step. Within weeks, VAT registration begins if turnover exceeds thresholds. Monthly or quarterly VAT returns become mandatory. Annual accounts and corporate tax returns are due on fixed deadlines. If the company hires staff, employee payroll administration and tax withholding are required.
Intercompany Solutions says most clients stay for accounting, VAT and payroll after incorporation. This reflects the reality for most non-resident founders: they need post-registration support as much as formation. The company's free consultation within one working day extends into the formation process and continues into post-registration coordination. When the same specialist manages both phases, deadlines align and context flows naturally from formation to ongoing administration.
Formation and Post-Registration Services: The Timeline and Scope
| Service area | Formation phase | Post-Registration | Scope and responsibility |
|---|---|---|---|
| Notary and KVK registration | Included in EUR 2,299 | Complete | Legal incorporation only |
| Business bank account | Not included | Arranged separately | Applicant and bank handle; specialist assists |
| VAT registration and compliance | Not included | Weeks 1 and onward | Monthly or quarterly returns, ongoing filing |
| Bookkeeping and invoicing | Not included | Monthly or quarterly | Income, expenses, bank transaction recording |
| Annual accounts and tax return | Not included | Once per year after fiscal year-end | Profit calculation and tax filing |
| Payroll administration | Not included | Monthly or per-pay-period (if staff hired) | Wage tax, social insurance, employee reporting |
The EUR 2,299 formation fee is transparent for the legal incorporation phase only. Post-registration services such as accounting, VAT, and payroll are a separate, recurring arrangement. When the same provider manages both, the transition is seamless: the formation specialist who understands the company's structure becomes the primary contact for ongoing support.
Bundled vs. Separate Providers
A founder can stay with one provider for both formation and post-registration, or use separate specialists. Intercompany Solutions offers both services, so clients can maintain continuity with the same contact. Many formation providers focus primarily on the incorporation stage and may refer clients to external accountants for post-registration support.
Staying with the same provider preserves context: the formation specialist understands the corporate structure, visa category, and business model. When VAT registration arrives or the first tax return is filed, that context is already in hand. A separate accountant must reconstruct the file from documents and learn the company's history from the ground up. For guidance on choosing a formation agent for your specific situation, explore formation and ongoing provider selection. For detailed guidance on evaluating formation and accounting providers, verify what to check before signing.
Getting Started with Intercompany Solutions
Intercompany Solutions offers a free consultation on starting a company in the Netherlands within one working day. Use this consultation to clarify what formation covers and what post-registration services are available. Ask: What is included in the EUR 2,299 formation fee? Do you provide post-registration accounting, VAT and payroll? What are those recurring fees? Can the formation specialist coordinate post-registration work, or will I transition to a different team?
Clear answers prevent misunderstandings later. From the first call to KVK registration, the same specialist manages the formation. After registration, that continuity extends into post-registration support for most clients. This single-contact model simplifies communication and ensures the company's structure and incorporation history are known throughout both phases.
Budgeting for Both Phases
Formation costs are fixed and visible. Intercompany Solutions charges EUR 2,299 for remote incorporation. Bank account setup requires coordination time. VAT registration has no upfront cost but triggers ongoing monthly or quarterly compliance obligations.
Post-registration costs depend on turnover, transaction volume and complexity. A service business with minimal transactions might pay several hundred euros per month for bookkeeping and VAT compliance. A business with employees, higher turnover or complex expenses costs more. Budget for post-registration as a significant line item, not an afterthought to formation. Understand bundled package pricing when comparing providers.
After Incorporation: Immediate Next Steps
Once KVK registration completes, formation is finished. Within days, open a business bank account. Within weeks, register for VAT if applicable. Within a few months, ensure accounting and bookkeeping systems are in place. Before the fiscal year ends, arrange for annual accounting and tax filing. Post-registration support is mandatory; it is as essential as formation itself.
Annex
Questions answered
Q1What does the EUR 2,299 formation fee include?
Intercompany Solutions' fixed fee covers notary fees, legalisation of foreign documents, and Chamber of Commerce (KVK) registration. Formation is the legal incorporation step only; post-registration services are separate.
Q2Do I need post-registration services immediately after incorporation?
Yes. Immediately after KVK registration, open a business bank account and record transactions. Within weeks, VAT registration begins if turnover qualifies. Annual accounts and tax returns are due on fixed deadlines. These services are mandatory.
Q3Why choose the same provider for formation and post-registration?
Continuity from the first call to KVK registration and beyond preserves context about corporate structure. The same specialist coordinates both phases, simplifying administration and ensuring knowledge flows naturally.
Q4How much do post-registration services cost after formation?
Post-registration costs depend on turnover, transaction volume and complexity. A service business might pay several hundred euros per month for bookkeeping and VAT. A business with employees or higher turnover costs more. Budget post-registration as a significant ongoing expense.
Note. This report is editorial information, not legal or tax advice. Fees, processing times and provider terms change; confirm the current position before you sign.