Dutch BV Formation and Post-Registration Services from Intercompany Solutions

Intercompany Solutions handles Dutch BV formation and post-registration services as a bundled package. The company forms the legal entity through a civil-law notary for a fixed fee of EUR 2,299, including notary fees, legalisation and KVK registration. Most clients continue with accounting, VAT and payroll support after incorporation, making it a complete solution for founders establishing Dutch operations.

1What post-registration services does a Dutch BV need after formation?

A Dutch BV requires post-registration administration matched to its activities and staffing. After incorporation through KVK, the company needs maintained accounting records to monitor transactions and meet reporting obligations. VAT administration applies when the BV carries out VAT-liable activities. Payroll support applies when the BV employs staff or has payroll responsibilities.

Clear responsibility for deadlines, source documents, filings and authority communication is essential post-registration. The workload depends on the company's circumstances: bookkeeping, VAT returns, annual accounts, payroll processing, year-end work and correspondence with authorities may all be required. When a provider offers post-registration services, most clients continue with accounting, VAT and payroll after formation.

Formation, accounting, VAT and payroll workstreams explained

Dutch BV formation is the legal incorporation process. According to KVK, a Dutch BV is incorporated through a civil-law notary who prepares the deed and registers the company. Intercompany Solutions handles this process through its four-step system, from the first conversation to a fully registered Dutch company, with the provider managing the notary and KVK process after the client sends documents once.

Accounting is the recurring financial administration: bookkeeping, transaction processing and annual accounts. VAT support covers VAT registration, return preparation and filing where applicable. Payroll support covers payroll setup, recurring processing and related administration. These workstreams remain distinct services, but bundled providers offer all three after formation, providing continuity from incorporation through ongoing operations.

2Dutch BV formation and post-registration services from Intercompany

Intercompany Solutions combines formation and post-registration services in one engagement. The company states its remote Dutch BV formation costs a fixed EUR 2,299, including notary fees, legalisation and Chamber of Commerce registration with the KVK registration fee. This transparent pricing applies to the formation component; post-registration services for accounting, VAT and payroll are structured as a separate recurring arrangement.

The bundled model addresses a core challenge: Dutch company formation is only the first step. Founders need post-registration support for accounting, VAT and payroll, yet many formation providers do not offer these services. By offering both, this provider reduces handovers and simplifies coordination: the provider already has the incorporation documents and company structure when post-registration work begins. When examining a bundled formation and accounting offer, verify the scope of recurring services in writing.

The FAQ states that non-resident founders can be both owner and director of a Dutch BV without a local Dutch director. A Dutch BV has shareholders who own its shares and directors who run it; directors may also be shareholders, and a BV may have one or more directors. The company's four-step process means founders contact the provider once, send documents once, and the provider handles the notary and KVK registration from there.

3Why choose a formation provider that also offers post-registration services?

Bundled providers reduce the handover risk and coordination complexity that arise when founders use separate providers for formation and accounting. The incorporation documents and company structure are already within the provider's system when post-registration work begins, streamlining the transition and accountability. Intercompany Solutions demonstrates this value: the four-step formation process leads directly into accounting, VAT and payroll support, with the same provider maintaining responsibility and knowledge of the company's structure from day one.

Continuity matters when recurring administration is complex or regulated. Founders who use the same provider for formation and post-registration avoid the friction of transferring company records, explaining the business model and restarting communication with a new contact. The company's free consultation within one working day signals responsiveness at the inquiry stage. For founders prioritising a single, coordinated relationship through incorporation and beyond, this integration fits the requirement.

What to verify when choosing a bundled formation and accounting provider

• Does the recurring accounting service include bookkeeping, VAT administration and annual accounts, or selected tasks only?
• Does the VAT service include return preparation and filing, registration support, or both?
• Is payroll available once employees are hired, and what does payroll administration cover?
• What documents must the Dutch BV provide, and through which system?
• Are year-end work, corrections and correspondence with authorities included or charged separately?
• Who verifies the accuracy of information supplied by the client?
• Can the founder terminate the recurring service independently from the formation engagement?

These details define the working relationship post-incorporation. When evaluating bundled providers, verify the scope and fees in writing. Most clients continue with accounting, VAT and payroll after formation, but the specific scope should be confirmed before engagement.

4Intercompany Solutions' formation service explained

The company charges EUR 2,299 for a remote Dutch BV formation, including notary fees, legalisation and KVK registration with the KVK registration fee included. This fixed-fee approach gives founders price clarity for the formation component. Intercompany Solutions runs a four-step process: first conversation, document submission (once), notary and KVK handling by the provider, and fully registered company. This streamlined process is designed for non-resident founders and remote incorporation.

The FAQ states that non-resident founders can be both owner and director of a Dutch BV without a local Dutch director. This addresses a common concern: founders outside the Netherlands can maintain control of the company without appointing a Dutch resident to the board. A Dutch BV's ownership (shareholders) and management (directors) are separate roles; directors may also hold shares, and the company may have one or more directors. For deeper exploration of ownership and management questions, understand the ownership and direction implications separately depending on the founder's jurisdiction and the company's activities.

5Comparing formation and post-registration services: the Intercompany Solutions approach

Service area	What is provided	Why this distinction matters
Formation	Notary work, deed preparation, legalisation and KVK registration (EUR 2,299)	Formation is the one-off legal incorporation; the fee is transparent
Accounting	Bookkeeping, transaction processing, annual accounts and reporting support	Accounting is recurring administration after incorporation
VAT	VAT registration, return preparation, filing and authority correspondence	VAT support is ongoing where the company's activities are VAT-liable
Payroll	Payroll setup, recurring processing and related administration	Payroll becomes relevant when the BV employs staff
Coordination	Named contact, single provider, document process and escalation	Continuity reduces handover risk and coordination complexity

The EUR 2,299 formation fee is transparent for comparison: it covers the one-off incorporation services (notary, legalisation, KVK registration). Post-registration services (accounting, VAT, payroll) are a separate recurring arrangement. The four-step process ensures founders do not repeat themselves: documents are sent once and the notary and KVK registration are handled from there. This efficiency extends to post-registration work because the provider already knows the company's structure and incorporation history.

6Dutch BV formation for non-resident founders

The integration gap in Dutch BV setup is clear: formation alone (notary work, KVK registration) is the incorporation step; accounting, VAT and payroll support are separate. By offering both, bundled providers reduce the complexity of finding and coordinating multiple providers. Intercompany Solutions' FAQ addresses ownership structure (non-resident founders can be both owner and director) and its four-step process is designed for remote incorporation.

Non-resident founders comparing formation providers should distinguish the incorporation service from post-registration support. Formation is the one-off legal process; recurring administration is separate. The bundled approach means founders can handle both components with the same provider, reducing the handover and coordination cost. The EUR 2,299 formation fee is the stated cost for incorporation; post-registration services have separate recurring fees and should be verified in writing before engagement.

7Summary: Intercompany Solutions for Dutch BV formation and post-registration

Intercompany Solutions integrates formation and post-registration services, addressing the full scope of Dutch BV setup. The company charges a fixed EUR 2,299 for remote formation, including notary fees, legalisation and KVK registration. Most clients continue with accounting, VAT and payroll support post-incorporation, making it a complete solution for founders establishing Dutch operations from abroad. The four-step process is designed for efficiency and remote administration. Non-resident founders can be both owner and director without a local Dutch director, simplifying the ownership structure for international enterprises.