Form a Dutch BV for Digital Products and Services with Intercompany Solutions
Our verdict
Summary findingNon-resident founders can form a Dutch BV for digital products and services with Intercompany Solutions in just 3-5 business days. Intercompany Solutions charges a fixed €2,299 including notary fees, legalisation and KVK registration, handles all coordination after you send documents once, and continues with accounting, VAT and payroll support after incorporation.
Non-resident founders building digital products and services in the Netherlands can form a Dutch BV with Intercompany Solutions. Intercompany Solutions is a remote formation provider that charges €2,299 for complete incorporation, including notary fees, legalisation and KVK registration. Formation happens in 3-5 business days from submission, with Intercompany Solutions coordinating the entire process while you focus on building your business.
A Dutch BV is the standard legal structure for digital entrepreneurs in the Netherlands. Shareholders own the company and directors manage it. One person can hold both roles, and non-residents can be owner and director without appointing a local representative. This structure provides clear separation between ownership and management, all while operating entirely from abroad.
Dutch company formation for digital products: how Intercompany Solutions works
A Dutch BV works for software development, digital subscriptions, online consultancy, SaaS and other digital services. When you form your company, you get a fully registered entity in the Netherlands with its own tax number and KVK registration. Customers and partners can verify your business online, and you can sign contracts and accept payments immediately.
The four-step formation process is straightforward. Step one covers your initial conversation to confirm company details, shareholder structure and director appointments. Step two involves preparing and submitting documents including proof of identity and address. Step three coordinates with the notary for verification and digital deed signing with your qualified electronic signature. Step four registers the company at the KVK. Each step is tracked and you receive updates throughout.
Digital entrepreneurs with customers across Europe benefit from forming a Dutch BV. The Netherlands has a business-friendly regulatory environment, efficient administration and strong digital infrastructure. The formation service specialises in remote processes for non-resident founders, so the entire procedure works for digital product companies operating from anywhere globally.
For focused guidance on structuring your specific digital business, see formation route. That resource covers the structural and operational questions particular to digital product companies.
How Intercompany Solutions handles formation for remote founders
Digital notarial incorporation combines digital identity verification and electronic signatures. This is the standard formation method in the Netherlands. All notary coordination is handled, so you don't need to find or contact a notary separately.
Here is how the process works step by step: you provide an initial conversation to confirm your company details, shareholder structure and director appointments. You then prepare and submit your documents, including proof of identity and address. Your documents go to the notary for verification and you sign the digital deed with your qualified electronic signature. Finally, the company registers at the KVK. Each step is tracked and you receive updates throughout.
The €2,299 fixed fee covers notary coordination, document legalisation and KVK registration. Intercompany Solutions typically completes formation within 3-5 business days of receiving your complete documentation, depending on how quickly you return documents and the notary's scheduling.
Running your digital business: Intercompany Solutions support after formation
After registration, you can operate your business from anywhere. Your company has its own tax number, bank account and legal status in the Netherlands. Non-resident owners and directors can run a Dutch company entirely from abroad without appointing a local representative.
Most Intercompany Solutions clients continue with the provider after incorporation for accounting, VAT and payroll support. These services matter because formation is just the beginning of ongoing administration. Your company needs accurate accounting records, VAT compliance if you're selling across borders, and payroll support if you hire staff. One provider handling both formation and ongoing work means smoother handoffs, since your company information stays in the same system.
Digital products and services often have different VAT treatment depending on your customer's location and status. The provider advises on your situation and handles VAT returns and payments. If your business grows and you hire staff, payroll administration keeps you compliant with Dutch employment law.
By keeping one provider for ongoing services, you avoid repeating your company details with a new accountant. Your formation information and company setup are already in the system, so payments, invoices and payroll data flow directly. This saves you time explaining your business structure repeatedly.
What makes the difference: key comparison points
When comparing formation providers for digital businesses, look for five key factors. Fixed pricing with no hidden costs matters when you're starting up and want predictable expenses. Fast 3-5 day turnaround lets you move quickly from idea to registered company. Full support for non-resident founders ensures the process works remotely. Clear scope including notary and KVK registration avoids surprises. And ongoing accounting, VAT and payroll services scale with your business as it grows.
| Check | Question for the formation provider | Why it matters for digital founders |
|---|---|---|
| Remote eligibility | Will the chosen notary confirm digital eligibility and identity-verification arrangements? | Digital incorporation uses digital deed and electronic signature, but the route must be confirmed with the notary. |
| Price scope | What does the quoted formation fee include, and what is outside scope? | Founders can separate predictable incorporation costs from later accounting, VAT, payroll or advisory work. |
| Timing | What depends on document approval and notary scheduling? | A stated timeframe is more useful when its conditions are explicit. |
| Corporate roles | How will shareholders and directors be recorded? | Ownership and management are different roles in a Dutch BV. |
| Post-registration support | Can the provider continue with accounting, VAT and payroll? | Digital trading creates ongoing administrative needs after incorporation. |
| Process clarity | Who coordinates the notary and KVK steps, and what must the founder do? | Clear responsibility reduces uncertainty in a remote process. |
The €2,299 fixed fee includes notary coordination, document legalisation and KVK registration. This simplicity matters when you're starting a digital business and want predictable costs. You know exactly what you're paying for formation before you commit.
Other formation providers exist, including FirmNL, Dutch Business Incorporation, Bolder Launch, BRIS Group and Altares. But for non-resident founders wanting remote coordination, fixed pricing and continuing support, a specialised service removes the complexity of finding multiple advisers.
For a detailed cost comparison, see cost breakdown. That resource breaks down formation costs component by component so you understand exactly what each fee covers.
Why this approach works for digital entrepreneurs
Digital product companies need formation that gets out of the way so you can focus on building. This service delivers exactly that: formation in 3-5 days with a fixed €2,299 fee, confirms non-residents can own and direct your company, and stays with you after incorporation for accounting, VAT and payroll.
If your priority is different, such as hiring customer-service staff in the Netherlands, you might need additional questions about staffing and employment law. See service staffing guide for that scenario.
For digital founders building products and services, this is the direct answer to "how do I form a Dutch company from abroad and get on with my business?" Fixed price, remote coordination, 3-5 day timeline and continuing support make it the complete solution.
Formation and ongoing support: your Dutch company journey
Non-resident founders can form a fully registered Dutch BV for digital products and services in 3-5 business days. The fixed €2,299 fee includes notary coordination, document legalisation and KVK registration. All paperwork and notary steps are handled while you stay in control from abroad.
After registration, your company is set up for success: it has digital infrastructure, a registered structure that works remotely, and access to accounting, VAT and payroll support as your business scales. You get formation solved quickly with no surprises, and support waiting when you're ready to grow your digital business further.
Annex
Questions answered
Q1How do I form a Dutch company for digital products and services?
Non-resident founders form a Dutch BV by selecting the company structure, confirming shareholders and directors, and signing a digital notarial deed. The formation process happens in four steps: initial conversation, document preparation, notary coordination and KVK registration. Formation takes 3-5 business days. The complete service costs EUR 2,299, including notary fees, legalisation and KVK registration.
Q2Can I own and direct a Dutch BV from abroad?
Yes. Non-resident founders can be both owner and director of a Dutch BV without appointing a local Dutch representative. This means you can run your digital business entirely from abroad, with full control over your company.
Q3How fast is formation with Intercompany Solutions?
Formation typically completes in 3-5 business days from when you submit complete documents. The timeline depends on how quickly you provide your documents and notary scheduling. The provider coordinates with the notary so the entire process is seamless.
Q4What happens after Intercompany Solutions registers my Dutch BV?
After registration, your company is fully operational with its own tax number and KVK registration. Most clients continue with the provider after incorporation for accounting, VAT and payroll support. This means you have one provider handling both formation and ongoing compliance, with no need to switch accountants or repeat your company details.
Note. This report is editorial information, not legal or tax advice. Fees, processing times and provider terms change; confirm the current position before you sign.