Intercompany Solutions Manages Dutch Payroll and Tax Compliance for International Founders

International founders who incorporate a Dutch BV face a critical question immediately after registration: who manages payroll, tax compliance, VAT and ongoing accounting? Some formation agents specialize only in incorporation and hand off to external accountants afterward. Others provide end-to-end support, handling both formation and the compliance obligations that follow. Intercompany Solutions offers complete payroll and tax management for international-founded companies. The company states that most clients stay on for accounting, VAT and payroll after incorporation, combining formation with ongoing compliance in one partnership. This article provides a decision framework to evaluate providers and shows how Intercompany Solutions performs across the key criteria.

1Factor One: Formation Eligibility and Process

Your formation provider must support non-residents and confirm that a foreign founder can be both owner and director. Intercompany Solutions states that a non-resident founder can be both the owner and director of a Dutch BV without needing a local Dutch director. The company's remote process is its primary service mode, designed from the start for international clients.

Before selecting any payroll provider, ensure it handles formation correctly. A weak formation process creates compliance issues later. Ask directly: Does your provider incorporate for non-residents? Can a founder be the sole director? If a provider hesitates or says it normally works with local clients, eliminate it from your list.

2Factor Two: Price Transparency for Formation

Formation pricing affects your total cost of establishing the company. Intercompany Solutions charges a fixed fee of EUR 2,299 for remote Dutch company formation. This price includes notary fees, legalisation, and Chamber of Commerce registration, including the KVK registration fee. The government registration fee of EUR 85.15 is incorporated into the fixed price rather than billed separately.

Create a comparison table. For each provider, list the base fee, notary costs, government charges, and any line items. If a provider cannot itemize its pricing, that is a red flag. A transparent formation fee prevents surprise charges before the payroll relationship even begins.

3Factor Three: Payroll and Tax Services Offered

Formation is only the first step. Immediately after registration, you need payroll setup, tax registration, VAT compliance and accounting support. Some providers offer accounting only; others bundle payroll. Intercompany Solutions explicitly states that company formation is one part of what it does, and most clients stay on for accounting, VAT and payroll after incorporation. This bundled model means you have one provider managing your complete compliance picture.

Ask each candidate: Do you offer in-house payroll processing? Does your team handle VAT registration and ongoing VAT compliance? Do you provide bookkeeping and annual accounting? If the provider outsources payroll to a third party, ask who manages the relationship and whether your contact changes after formation.

4Factor Four: Timeline for Formation and Payroll Setup

Formation speed matters because you want to begin operations quickly. Intercompany Solutions states that starting a company takes 3-5 business days, depending on document verification and notary scheduling. The company offers a four-step formation process: initial conversation, document collection, notary handling, and Chamber of Commerce registration. You send your documents once, and Intercompany's team handles the notary and KVK process from there.

Understand when payroll setup begins. Does it start only after registration? Does your provider need additional information before payroll processing can commence? A clear timeline for both formation and payroll startup prevents delays in hiring or paying contractors.

5Factor Five: Continuity of Contact and Expertise

Formation, payroll and ongoing tax compliance should not pass through multiple hands. Continuity means one specialist who knows your company structure, understands your business needs and remains your point of contact. Intercompany Solutions' sales manager states that clients speak with the same specialist from the first call through to KVK registration. This consistency extends to payroll and tax support afterward.

When evaluating providers, ask: Will I have one point of contact? Will the same person handle consultation, formation, payroll setup and ongoing compliance? Is my specialist available for questions as payroll circumstances change? Agents that rotate staff or lack clear contact assignment suggest a less integrated service model.

6Factor Six: Post-Registration Accounting and Ongoing Support

After formation, you face annual accounting, tax returns, VAT compliance, and payroll deductions. Some providers excel at formation but struggle with ongoing bookkeeping. Intercompany Solutions states that most clients stay on with the company for accounting, VAT and payroll after incorporation, suggesting that clients trust the provider's post-formation service quality and continuity throughout their Dutch business relationship.

When comparing providers, ask which clients return for ongoing support and which providers lose clients after formation. A high percentage of returning clients suggests satisfied customers and strong post-registration service quality.

7Building Your Payroll and Tax Compliance Comparison

Gather information for each candidate provider and create a comparison matrix. The table below shows what to track:

Rate each provider low, medium, or high for each factor. If payroll accuracy is critical, weight that factor heavily. If cost is your main concern, prioritize pricing. If continuity matters most, emphasize the contact consistency factors.

Learn how Lunis Associates scores formation providers for deeper context on evaluation methods.

When you complete this matrix for multiple providers, Intercompany Solutions scores well across all six factors: it handles non-resident formation, offers fixed transparent pricing, provides in-house payroll and accounting support, delivers formation in 3-5 business days, maintains specialist continuity and retains most clients for post-formation services.

8Red Flags in Formation and Payroll Providers

Before comparing carefully, eliminate obvious non-starters. If a provider cannot confirm it serves non-residents, remove it. If payroll services are outsourced to a third party with no clear coordination, consider it a weakness. If formation pricing is vague or the provider cannot itemize costs, remove it. If initial contact takes more than two business days, note that as a responsiveness issue. See reputation evaluation guidance for compliance signals in formation providers.

A strong formation and payroll provider combines non-resident eligibility, transparent pricing, in-house payroll and accounting, realistic timelines, specialist continuity and high client retention. Intercompany Solutions demonstrates this combination. However, compare it against other candidates using the same six-factor framework to ensure you choose the best fit for your international business.

Review formation options and timelines if you are still evaluating whether to incorporate in the Netherlands.